7 Things That Increase Commercial Moving Costs and How to Avoid

Commercial moving in New Jersey isn’t easy at all. Relocating your company to a new location can be a thrilling and innovative event. However, if they are not handled correctly, business relocations can also be difficult and expensive.

This article will examine seven variables that may raise the cost of commercial relocation. You can make sure that your business transitions smoothly and affordably by being aware of these possible factors and putting effective strategies to reduce them.

List of Things Which Increase Cost:

1. Not Enough Preparation

One of the main cause of expenses during commercial moves is inadequate planning. If you don’t have a well-thought-out plan, you might run into unforeseen costs, delays, and logistical difficulties. Make a thorough moving checklist and begin planning well in advance to prevent this. Early on in the process, get in touch with a seasoned commercial moving company to take advantage of their knowledge and guarantee a seamless transition.


  • While in New Jersey, make sure the commercial movers you choose are reliable and have handled moves comparable to yours by doing extensive research.
  • Work closely with the moving company to develop a thorough moving plan by outlining your precise needs and deadlines.
  • A thorough plan will enable the identification of possible problems and enable suitable solutions, ultimately preventing needless expenses.

2. Inaccurate Assessment

Putting too little emphasis on how much furniture, equipment, and supplies need to be moved can result in increased expenses. To ascertain the precise number and dimensions of items that need to be moved, carry out a comprehensive inventory assessment. By doing this, you can get precise quotes from moving companies and stay clear of unpleasant surprises on moving days. Decluttering and getting rid of additional items can help lower the total amount and related expenses.


  • Make a thorough inventory of every item that needs to be moved before the move.
  • Take precise measurements and pictures to give a clear picture of the relocation’s size.
  • Give the moving company this information so they can plan for the appropriate-sized moving trucks and equipment and guarantee accurate pricing.

3. Ineffective Labelling and Packing

Aside from higher labour costs, ineffective labelling and packing can also put your assets at risk of damage. Make sure you use the right packing materials to pack each item securely. Indicate exactly what’s inside each box as well as where it should be placed in the new office. In addition to saving the moving crew time, this will expedite the unpacking process and lower the possibility of lost or misplaced belongings.


  • Give your staff clear packing instructions and supplies, or think about employing a packing service.
  • Make it obvious how important it is to use appropriate labelling and packing methods.
  • For each box or item, use a numbering system or colour-coded labels to indicate its destination.
  • This will save time and money by facilitating the moving crew’s efficient placement of furniture in the new office space.

4. Insufficient Communication

Failures in communication can result in miscommunication, delays, and ultimately higher expenses. Throughout the entire process, keep the lines of communication open with the moving company of your choice. Make sure that everyone knows your precise needs, deadlines, and any unique circumstances. Make sure everything is moving forward by following up with the movers regularly. Good communication will assist in quickly resolving any problems and preventing expensive interruptions.


  • Maintain a channel of communication with the moving company at all times.
  • Name a contact person in your company to handle communications with the movers. Share updates, modifications, special instructions, and concerns regularly.
  • Answer any queries or concerns brought up by the moving company right away to avoid delays and unforeseen expenses.

5. Poor Insurance Coverage

Your company may suffer financial losses if there are mishaps or damage during the move due to inadequate insurance coverage. If you need more coverage, ask about it and confirm that the moving company you have selected has enough insurance. To see if any changes are necessary to safeguard your assets during the move, speak with your insurance provider to learn about your current coverage.


  • To find out what coverage is available for your move, review your current insurance policies and speak with your insurance provider.
  • Make sure the moving company has enough liability insurance, and if necessary, ask about additional insurance options.

6. Complex Architecture of Buildings

Costs can be greatly impacted by commercial moves that involve numerous floors, elevators, or intricate building layouts. Take your moving company on a site visit before moving day to determine any obstacles and create a plan that will address them. Notify the building management of the relocation and arrange for any required licenses or limitations. Planning and maintaining clear communication will reduce interruptions and possible extra costs.


  • Arrange a site visit with the NJ commercial movers of your choice to evaluate the new office space’s layout.
  • Determine any obstacles that might arise, like small passageways, confined spaces, or a few points of entry.
  • Give the moving company this information, and together you will create a thorough plan to get through these obstacles.
  • Obtain permissions or approvals as needed ahead of time to prevent delays and extra expenses.

7. Unsatisfactory Employee Preparation

Employees who are not well-prepared may lose productivity and experience longer downtime during the move. This will affect the moving in a great way. The movers who are less professional can take more time and provide unsatisfactory results and service.


  • Inform your staff on what to expect during the relocation process.
  • Other than that, give them precise instructions on what their responsibilities are, and promote involvement.
  • Assign important staff members to supervise particular tasks and make sure that everyone is informed of the deadline and expectations.
  • Employee engagement and organization will speed up the transition and lower the price of delays.


Commercial moves involve several variables that, if not handled correctly, can increase costs. You can reduce potential risks and guarantee a seamless and economical transition for your company by taking care of these seven common factors. Reliability, asset protection, and a smooth transition to your new site can all be attained by working with a reliable commercial moving company.